my|Courses:

Faculty Tools:  SPARC User Guide

 

 

Description

Faculty Tools was designed to help faculty easily identify and quickly communicate with struggling students, right from MyCourses. The tools are part of a system called SParC which stands for SPC’s Pertinent And Reliable Communicator. The goal behind Faculty Tools is to streamline processes faculty do each and every day to reach struggling students and help get them back on track. This User Guide reviews each tab of the Faculty Tools area found on your course's home page. 
 

Recommended Browsers: Mozilla Firefox or Google Chrome

 Overview of Tabs: 

 

  • Grade Check: Easily check and filter current grade standings for all students. This tool is also equipped with quick click notification and the ability to flag students you may want to track throughout the semester. Please Note: The grade book needs to be up to date (applying zeros to overdue items) to accurately display student grades.
  • Last Login: Checks last login status of currently enrolled students. This tool also has quick click notification to easily notify students who haven't engaged in a while.
  • Student Persona: Student Persona provides a more detailed view of your students. It contains the student's self-assessment profile (if available), if the student is registered for the next semester, if the student has taken the course previously, and direct contact information to the student's advisor. The “Registered Next Semester” populates 4 weeks before the end of the semester. If there is a FERPA waiver or block, it will be listed here as well. 
  • Grade Preview: Allows faculty to review grades and feedback with students without risking a student seeing another student's grades or showing a student the entire grade book.
  • Submit Final Grades: This is the tab you will go to when you are ready to submit your final grades at the end of the semester.
  • Quick SparC: This tab allows you to SParC several students at one time.  
  • More: In this tab, if your course uses Tutor.com you will see a link to the website.  In addition to that, within this tab you can create/print an attendance roster, track your discussions and find missing grades.   

 

Grade Check

 

  1. Allows faculty to toggle between grade range (A, B, C, etc…) and percentage. The tool defaults to a percentage.
  2. Displays students that faculty have previously flagged for monitoring either from this screen or the course gradebook.
  3. Allows faculty to display All of your Students.
  4. The tool defaults to displaying all students who have an100% or below. The slide bar allows faculty to filter to a particular grade range.
  5. Allows faculty to Sort Students by:  Grade Ascending, Grade Descending, Last Name Ascending, Last Name Descending, First Name Ascending or First Name Descending.
  6. Allows faculty to Display Grade Colors or Not.
  7. Student's Progress will take you to that student's user progress screen, which displays Course Access and Login History.
  8. Displays the Current overall percentage and points for that student (Make sure all zeros have been entered for missing assignments or this grade will be incorrect)
  9. A SParC message is a text message that is sent directly to the student. A history is also kept for faculty records.
  10. Allows faculty to call a selected student. 
  11. Notes, allow faculty to jot down observations or methods applied to help a particular student. Notes are also saved and shared with faculty who also have that particular student enrolled.
  12. Private Notes, these are notes that are Private, no one else can see them
  13. Email can be used to email a student individually.
  14. The checkbox allows faculty to select multiple students to send an email. After selecting, faculty can select the “Email Selected Users” button (13)

 

Last Login

 

  1. Sort Students by Date Ascending, Date Descending, Last Name Ascending, Last Name Descending, First Name Ascending or First Name Descending.
  2. Student's Progress will take you to that student's user progress screen, which displays Course Access and Login History.
  3. Displays the last date the course was accessed by the student, day and time.
  4. A SParC message is a text message that is sent directly to the student. A history is also kept for faculty records.
  5. Allows faculty to call a selected student. 
  6. Notes, allow faculty to jot down observations or methods applied to help a particular student. Notes are also saved and shared with faculty who also have that particular student enrolled.
  7. Private Notes, these are notes that are Private, no one else can see them
  8. Email can be used to email a student individually.
  9. The checkbox allows faculty to select multiple students to send an email. After selecting, faculty can select the “Email Selected Users” button (10)

 

Student Persona

Note about FERPA: If a student has a FERPA waiver, a FERPA block, or both on their account, it will populate in the student persona area above the student's ID photo.

  1. Last Name Ascending, Last Name Descending, First Name Ascending or First Name Descending.
  2. Filter by specific criteria. Click to expand filtering options.
  3. The student profile provides the student’s SPC photo.
  4. A SParC message is a text message that is sent directly to the student. A history is also kept for faculty records.
  5. Allows faculty to call a selected student. 
  6. This will link to the student's advisor contact information.
  7. Email can be used to email a student individually.
  8. Indicates if this student is a first generation college student.
  9. Allows faculty to jot down observations or methods applied to help a particular student. Notes submitted here are also saved and shared with faculty/advisors who also have that particular student enrolled.
  10. These are notes that are Private, no one else can see them.
  11. Notifies faculty if a student has completed the Intro to MyCourses or not.
  12. Notifies faculty if a student has passed an online course or not.
  13. Notifies faculty if a student has attempted the course before.
  14. This will link to the Student's current schedule
  15. Indicates if the student's Student Readiness profile has been provided. If so, faculty can view it.
  16. View Student's Learning Plan, if available. Lets the faculty know the status of the Learning Plan.
  17. Alerts faculty to students who have yet to register for the new semester along with the ability to quickly send reminder emails on the importance of continuing their education. The field will be populated 4 weeks prior to the end of the term.
     

Grade Preview

 

  1. Allows faculty to Sort Students by Last Name Ascending, Last Name Descending, First Name Ascending or First Name Descending.
  2. Student's Progress will take you to that student's user progress screen, which displays Course Access and Login History.
  3. The Grade Preview allows faculty to show a particular student his/her grade with feedback without the need of displaying the entire gradebook.
  4. A SParC message is a text message that is sent directly to the student. A history is also kept for faculty records.
  5. Allows faculty to call a selected student
  6. Notes, allow faculty to jot down observations or methods applied to help a particular student. Notes are also saved and shared with faculty who also have that particular student enrolled.
  7. Private Notes, these are notes that are Private, no one else can see them
  8. Email can be used to email a student individually
  9. The checkbox allows faculty to select multiple students to send an email. After selecting, faculty can select the “Email Selected Users” button (8)

 

Submit Final Grades 

 

There are 4 areas in Submit Final Grades:

  1. Assignment Check: In this area, you will see all the assignments and students that have missing grades in the gradebook.
  2. Grade Scheme Check:  In this area, you will see the Scheme selected for your course.
  3. Grades Summary Check:  In this area, you will see the summary of submitted grades.
  4. Submit Final Grades:  In this area, once you have completed the prior three areas, you check that you are ready to submit your grades.  

 

Quick SParC

Quick SParC is an area where you can send a text message to multiple students.  Remember this is an opt-in and opt out tool for the students. 

  1. This is where you will enter your text message
  2. You can review your previous SParCed messages  
  3. Since this is an opt in/out feature not all of your students will be opted in, you can email those instead of a text message 
  4. Filter your students by:  All, Students available to recieve SParC's and flagged students 
  5. Sort by:  Last Name Ascending, Last Name Descending, First Name Ascending or First Name Ascending
  6. Send SParC:  Click on each student you wish to SParC  

 

More

Attendance Sheet

  1. Select the days of the week that your class is scheduled to meet
  2. Select how many weeks your course runs, for example 8wks, 12wks, 16wks
  3. Select how you would like your students listed: Last Name Ascending, Last Name Descending, First Name Ascending, First Name Descending.
  4. Select if you would like to display the students image 
  5. Decide how many students you would like displayed on each page
  6. Print an attendance sheet
  7. Print just a list of the students with no attendance columns 

Tutor.com

If your course uses tutor.com you will see this option.  This is so you can see what your students are able to see to schedule some tutor time. 

 

Discussions Tracker

This tool is designed for you to be able to reach out to those students who have completed or not completed a discussion in your course. 

 

  1. List of all discussions in your course
  2. Title of Discussion
  3. List of students who have posted to that discussion
  4. List of students who have not posted to that discussion
  5. SParC those students who HAVE posted
  6. Email students who HAVE posted
  7. SParC students who HAVE NOT posted
  8. Email students who HAVE NOT posted

Find Missing Assignments

  1. Title of Assignment
  2. List of students with missing grades
  3. Fill in those missing grades

 

Have Questions? Contact the OLS iTech team at mycourses4faculty@spcollege.edu or call 727-341-3500 (Mon.- Fri. 8:30 a.m. - 4:30 p.m. Eastern) or the SPC Helpdesk at 727-791-2795 or onlinehelp@spcollege.edu during nights and weekends.

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