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Faculty Tools:  SPARC User Guide

 

 

Description

About Faculty Tools: Faculty Tools is designed to help faculty easily identify and quickly communicate with struggling students. The tools are part of a 3 part system called SParC which stands for SPC’s Pertinent And Reliable Communicator. It was developed by a team from SPC Leadership’s 2016 graduating class. The goal behind Faculty Tools is to streamline processes faculty do each and every day to find struggling students to help get them back on track. See the quick guide below on functionality.

Recommended Browsers:  Mozilla Firefox or Google Chrome

 

Faculty Tools reside directly on the course homepage.

 

Grade Check: Easily check and filter current grade standings for all students. This tool is also equipped with quick click notification and the ability to flag students you may want to track throughout the semester. Please Note: The grade book needs to be up to date (applying zeros to overdue items) to accurately display student grades.
Last Login: Checks last login status of currently enrolled students. This tool also has quick click notification to easily notify students who haven't engaged in a while.
Student Persona: Student Persona provides a more detailed view of your students. It contains the student's self-assessment profile (if available), if the student is registered for the next semester, if the student has taken the course previously, and direct contact information to the student's advisor. The “Registered Next Semester” populates 4 weeks before the end of the semester.
Grade Preview: Allows faculty to review grades and feedback with students without risking a student seeing another student's grades or showing a student the entire grade book.

Submit Final Grades:   This is the tab you will go to when you are ready to submit your final grades at the end of the semester.

Quick SparC: This tab allows you to SParC several students at one time.  

More: In this tab, if your course uses Tutor.com you will see a link to the website.  In addition to that, within this tab you can create/print an attendance roster, track your discussions and find missing grades.   

Grade Check

 

  1. Allows faculty to toggle between grade range (A, B, C, etc…) and percentage. The tool defaults to a percentage.
  2. Displays students that faculty have previously flagged for monitoring either from this screen or the course gradebook.
  3. Allows faculty to display All of your Students.
  4. The tool defaults to displaying all students who have an100% or below. The slide bar allows faculty to filter to a particular grade range.
  5. Allows faculty to Sort Students by:  Grade Ascending, Grade Descending, Last Name Ascending, Last Name Descending, First Name Ascending or First Name Descending.
  6. Allows faculty to Display Grade Colors or Not.
  7. Student's Progress will take you to that student's user progress screen, which displays Course Access and Login History.
  8. Displays the Current overall percentage and points for that student (Make sure all zeros have been entered for missing assignments or this grade will be incorrect)
  9. A SParC message is a text message that is sent directly to the student. A history is also kept for faculty records.
  10. Allows faculty to call a selected student. 
  11.  Notes, allow faculty to jot down observations or methods applied to help a particular student. Notes are also saved and shared with faculty who also have that particular student enrolled.
  12. Private Notes, these are notes that are Private, no one else can see them
  13. Email can be used to email a student individually.
  14. The checkbox allows faculty to select multiple students to send an email. After selecting, faculty can select the “Email Selected Users” button (13)

 

Last Login

  1. Shows how many days or more since the student has logged in. It defaults to 5 but can be increased or decreased to faculty preference.
  2. Sort Students by Date Ascending, Date Descending, Last Name Ascending, Last Name Descending, First Name Ascending or First Name Descending.
  3. Allows faculty to display All of your Students.
  4. Student's Progress will take you to that student's user progress screen, which displays Course Access and Login History.
  5. Displays the last date the course was accessed by the student, day and time.
  6. A SParC message is a text message that is sent directly to the student. A history is also kept for faculty records.
  7. Allows faculty to call a selected student. 
  8.  Notes, allow faculty to jot down observations or methods applied to help a particular student. Notes are also saved and shared with faculty who also have that particular student enrolled.
  9. Private Notes, these are notes that are Private, no one else can see them
  10. Email can be used to email a student individually.
  11. The checkbox allows faculty to select multiple students to send an email. After selecting, faculty can select the “Email Selected Users” button (10)

 

Student Persona

  1. Last Name Ascending, Last Name Descending, First Name Ascending or First Name Descending.

  2. Filter by: Study Skills, Technology, Ready to Learn, Motivation, Time Management, Support and Space, Enrolled/Withdrawn, Completed/Not Completed Intro to MyCourses, Registered/Not Registered Next Semester, Repeating/Not Repeating Course, Students with Profiles or No Profile, Passes an Online Course/or Not, First Time Ever in College or Not, Outreach Initiative Students or Not, and Sparc Not available.

  3. Picture and Name of the student if provided and includes results of the student’s self-assessment on college readiness.

  4. You will see this image if the student is an outreach intiative student.  Click on the link will provide you with more information to assist.  

  5. This will link to the Student's Advisor contact information.

  6. The student profile provides the student’s SPC profile.

  7. This will link to the Student's current schedule.
  8. Notifies faculty if a student has passed an online course or not.  
  9. Notifies faculty if a student has completed the Intro to MyCourses or not.
  10. Notifies faculty if a student has attempted the course before.
  11. Notifies faculty if a student is First time Ever in College or not. 
  12. A SParC message is a text message that is sent directly to the student. A history is also kept for faculty records.
  13. Allows faculty to call a selected student. 
  14.  Notes, allow faculty to jot down observations or methods applied to help a particular student. Notes are also saved and shared with faculty who also have that particular student enrolled.
  15. Private Notes, these are notes that are Private, no one else can see them
  16. Email can be used to email a student individually.
  17. Alerts faculty to students who have yet to register for the new semester along with the ability to quickly send reminder emails on the importance of continuing their education. The field will be populated 4 weeks prior to the end of the term.

 

Grade Preview

  1. Allows faculty to Sort Students by Last Name Ascending, Last Name Descending, First Name Ascending or First Name Descending.
  2. Student's Progress will take you to that student's user progress screen, which displays Course Access and Login History.
  3. The Grade Preview allows faculty to show a particular student his/her grade with feedback without the need of displaying the entire gradebook.

  4. A SParC message is a text message that is sent directly to the student. A history is also kept for faculty records.
  5. Allows faculty to call a selected student. 
  6.  Notes, allow faculty to jot down observations or methods applied to help a particular student. Notes are also saved and shared with faculty who also have that particular student enrolled.
  7. Private Notes, these are notes that are Private, no one else can see them
  8. Email can be used to email a student individually.
  9. The checkbox allows faculty to select multiple students to send an email. After selecting, faculty can select the “Email Selected Users” button (8)

Submit Final Grades 

 

There are 4 areas in Submit Final Grades:

  1. Assignment Check: In this area, you will see all the assignments and students that have missing grades in the gradebook.
  2. Grade Scheme Check:  In this area, you will see the Scheme selected for your course.
  3. Grades Summary Check:  In this area, you will see the summary of submitted grades.
  4. Submit Final Grades:  In this area, once you have completed the prior three areas, you check that you are ready to submit your grades.  

Quick SParC

Quick SParC is an area where you can send a text message to multiple students.  Remember this is an opt-in and opt out tool for the students. 

  1. This is where you will enter your text message.  
  2. You can review your previous SParCed messages.  
  3. Since this is an opt in/out feature not all of your students will be opted in, you can email those instead of a text message. 
  4. Filter your students by:  All, Students available to recieve SParC's and flagged students. 
  5. Sort by:  Last Name Ascending, Last Name Descending, First Name Ascending or First Name Ascending. 
  6. Send SParC:  Click on each student you wish to SParC.  

More

Attendance Sheet

  1. Select the days of the week that your class is scheduled to meet. 
  2. Select how many weeks your course runs, for example 8wks, 12wks, 16wks.
  3. Select how you would like your students listed: Last Name Ascending, Last Name Descending, First Name Ascending, First Name Descending.
  4. Select if you would like to display the students image. 
  5. Decide how many students you would like displayed on each page. 
  6. Print an attendance sheet.
  7. Print just a list of the students with no attendance columns.  

Tutor.com

If your course uses tutor.com you will see this option.  This is so you can see what your students are able to see to schedule some tutor time. 

 

Discussions Tracker

This tool is designed for you to be able to reach out to those students who have completed or not completed a discussion in your course. 

 

  1. List of all discussions in your course.
  2. Title of Discussion.
  3. List of students who have posted to that discussion.
  4. List of students who have not posted to that discussion. 
  5. SParC those students who HAVE posted.
  6. Email students who HAVE posted.
  7. SParC students who HAVE NOT posted. 
  8. Email students who HAVE NOT posted.  

Find Missing Assignments

  1. Title of Assignment
  2. List of students with missing grades.
  3. Fill in those missing grades. 

 

Have Questions? Contact the OLS iTech team at mycourses4faculty@spcollege.edu or call 727-341-3500 (Mon.- Fri. 8:30 a.m. - 4:30 p.m. Eastern) or the SPC Helpdesk at 727-791-2795 or onlinehelp@spcollege.edu during nights and weekends.

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